Quy trình ban hành, lưu trữ và quản lý hồ sơ Đoàn

QUY TRÌNH BAN HÀNH, LƯU TRỮ, QUẢN LÝ HỒ SƠ ĐOÀN

Quy định chung:

Mọi văn bản, giấy tờ Đoàn Thanh niên Học viện tiếp nhận hoặc ban hành và gửi đi phải được đánh số và sao lưu tại Văn phòng Đoàn.

Quy trình tiếp nhận, ban hành, lưu trữ và quản lý được tiến hành như sau:

Với văn bản đến:

  1. Đánh số hồ sơ theo thứ tự quy định.
  2. Nhập tên, số hồ sơ vào sổ lưu trữ.
  3. Sao lưu hồ sơ vào từng file theo đúng quy định.

Với văn bản đi:

  1. Xin chữ ký của Bí thư hoặc Phó Bí thư Đoàn; lấy dấu trong trường hợp cần thiết.
  2. Đánh số hồ sơ theo quy định.
  3. Nhập tên, số hồ sơ vào sổ lưu trữ.
  4. Lưu hồ sơ vào nơi theo đúng quy định.

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